The third phase of proper project management includes execution. This is where you take your project plan and put it to use. This is where the bulk of the work takes place as you need to better manage those on your team, delegate tasks, and follow essential processes to deliver on the project expectations. While execution may sound simple, many different things can go wrong and affect the outcome of the project.
Here are six tips to successfully execute your project plan:
Start with Defined and Measurable Objectives
This idea includes creating a realistic schedule with strict but attainable deadlines. You can't properly execute a plan if there is no plan, to begin with. Even if you are doing work, that doesn't mean you are following this phase correctly.
Learn Proper Time Management
To follow a plan correctly, you need to know how to manage your time correctly. This starts by tracking how long it takes you to do specific tasks and being aware of your limitations and the distractions around you. It also includes being realistic. For example, if you expect to complete a large project in half the time it takes many top-level experts, you will only set yourself up for failure. It is always better to schedule more time than deal with the ramifications of not putting aside enough time.
Improve Your Communication Skills
Proper and open communication is vital to following a project management plan. If you don't communicate the expectations of the project or tasks, you can easily make mistakes when creating deliverables.
Create Daily Targets and Reviews
Quality assurance is another vital way to measure your execution and performance. Scheduling periodic reviews allows you to be more mindful and aware of what needs to be done at any point.
Expect the Unexpected
Most plans can't be followed perfectly. Many things can happen unexpectedly, even if you prepare for it. However, adding risk management procedures can provide the tools you need to allocate time and resources should mistake or other things happen.
Watch Your Resources
Successful project execution also requires tracking your budget and on-hand resources. This includes being mindful regarding how much you are using and sticking to the projected costs as much as possible. Always being aware of resources can prevent mistakes and save you time in the future.
As you can see, many different tasks and important details need to happen during this phase. It may sound easy, but it requires consistent effort, determination, awareness, and an excellent eye for detail to execute appropriately. Follow these tips and gain more practice, and you will be sure to deliver more successful projects each time.
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